Executive Assistant to the CEO of Israel Policy Forum

Israel Policy Forum has a new opportunity for an Executive Assistant to the CEO (EA) to provide high-level
administrative, communication, and execution support to the CEO, helping to empower leadership to focus
on mission-driven priorities and advancing Israel Policy Forum’s ability to operate effectively and have a
meaningful impact. This role will be part of the Operations team, working under the supervision of the COO
to ensure that the position functions seamlessly within the broader organization.

Acting as a central point of coordination, the Executive Assistant will ensure information flows clearly from
the CEO to relevant internal and external stakeholders, track execution of assigned tasks and initiatives, and
help maintain momentum across departments.

This role will be integral to strengthening CEO effectiveness in fundraising, donor stewardship, and
governance, while ensuring smooth day-to-day executive operations by working in close coordination with
the Development team to ensure the CEO’s donor-related priorities are properly scheduled, tracked, and
completed. The role will also serve as a liaison to the Board of Directors, supporting proactive CEO–Board
engagement.

The ideal candidate is comfortable supporting senior leadership in a relationship-driven environment,
managing sensitive donor and board communications, and coordinating complex schedules involving
high-level stakeholders.

The ideal candidate will be highly organized and process-oriented, able to bring structure,
consistency, and follow-through amid shifting priorities and complex, evolving workflows. They will
have strong judgment, discretion, and the ability to anticipate needs, working proactively while
navigating executive leadership, cross-functional teams, and Board interactions with professionalism
and clarity.

MAJOR RESPONSIBILITIES

Calendar and Inbox Management
● Manage the CEO’s dynamic calendar, schedule meetings with Board members, donors, and others.
● Anticipate meeting needs, proactively prepare briefing materials and related correspondence, and
share them with the appropriate parties.
● Track meeting follow-up action items using Todoist, Salesforce, and other collaborative tools.
● Manage the CEO’s inboxes and incoming communications across email and other channels.
● Route messages internally and externally based on urgency, importance, and alignment with CEO
priorities; track follow-ups and ensure responses and commitments are completed.
● Draft responses, recommend actions, or escalate items as appropriate.
● Act as the CEO’s information hub, streamlining, batching, and prioritizing inputs and outputs so the
right information reaches the right people at the right time.

Travel Logistics
● Coordinate and book all CEO travel, including flights and accommodations.
● Anticipate travel needs and ensure logistics align with meeting schedules and priorities.
● Prepare detailed travel itineraries and briefing materials, often in coordination with the Development
team.
● Track and submit expense reports and receipts accurately and in a timely manner

Communications
● Act as a central communication conduit for the CEO, ensuring priorities, decisions, and context are
clearly communicated to relevant staff members.
● Work with the COO to translate the CEO’s direction into clear action items, owners, and timelines.
● Track progress and follow up to ensure timely completion.
● Maintain visibility into key deliverables and deadlines, flagging risks, delays, or misalignment early.
● Prepare concise project and task status updates and summaries for the CEO and leadership team.
● Reinforce accountability by ensuring decisions made in executive meetings are executed.

Liaison to Board of Directors
● Schedule quarterly hybrid Board meetings and other committee meetings as needed in coordination
with committee chairs and relevant staff.
● Circulate meeting agendas and materials and take minutes.
● Draft weekly Board updates.
● Maintain up-to-date Board contact and committee lists in Todoist, Google Suite, and Salesforce.
● Respond to general Board member inquiries as needed.
● Ensure the CEO maintains regular, proactive touchpoints with the Board of Directors and individual
Board members as appropriate.
● Anticipate Board communication needs and recommend timing, cadence, and format for updates.
● Coordinate outreach, scheduling, and preparation for Board check-ins, calls, and meetings.
● Prepare briefing notes and talking points to support effective CEO-Board engagement, often in
consultation with the COO and Development team.
● Track Board communications and follow-ups to ensure continuity and responsiveness.
DESIRED KNOWLEDGE, SKILLS, AND ABILITIES
● A minimum of five years of relevant experience in executive team support, ideally in a nonprofit
organization.
● Ability to handle confidential matters with discretion and empathy.
● Excellent judgment and decision-making abilities, ability to maintain a level of calm and
professionalism, and effectively address and resolve issues with a strong customer service
orientation.
● Strong written and verbal communication skills, with the ability to edit, proofread, and ensure the
accuracy of finished work products.
● Outstanding time management skills with an ability to be responsive to revisions and meet
deadlines.
● Demonstrated ability to execute short-term, deadline-driven daily tasks, as well as to manage
multiple long-term projects requiring input from and collaboration with others.
● Ability to take initiative, be resourceful, and exhibit a problem-solving mindset and a desire to learn
new skills.
● Ability to thrive in a fast-paced, entrepreneurial environment and build relationships with a variety of
cross-functional departments across a geographically distributed team working in multiple time
zones.
● Proficiency with Google Suite and Todoist or other project management software.
● Experience with a CRM database, particularly Salesforce, is preferred.
● Knowledge of Israel, the Middle East, and current events, and familiarity with the institutional
Jewish community and U.S.-Israel relations is a plus.
● Commitment to Israel Policy Forum’s mission and the vision of a secure, Jewish, democratic Israel.

COMPENSATION AND BENEFITS
The annual salary range is $80,000 - $95,000, commensurate with experience and aligned with
organizational compensation practices. Applicants who meet the minimum qualifications typically start at
the range minimum.
Israel Policy Forum offers a comprehensive benefits package, including paid time off (vacation, sick leave,
Jewish and secular holidays), medical, dental, vision, matching 401K, HRA, FSA, commuter benefits, 12
weeks of fully paid parental leave, and an annual professional development stipend.

OTHER INFORMATION
Israel Policy Forum is based in New York, NY, and has an office in Washington, D.C. New York and
Washington, D.C. staff work in person one to three days per week.

HOW TO APPLY
Please submit a resume and cover letter to post-696012dbf9e0057bb311507b-1767904621@apply.jewishstaffing.com with “Executive Assistant” in the subject
line. The position will be open until filled, and candidates invited for an interview will be contacted on a
rolling basis.

Israel Policy Forum is an equal opportunity employer. We consider applications for all positions without
regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual
orientation, or any other legally protected status.

Frequently cited statistics show that women and underrepresented groups apply to jobs only if they meet
100% of the qualifications. Israel Policy Forum encourages you to break that statistic and to apply.